Enrollment Changes & Exits
Withdrawal Policy
Attendance must be evident by the end of the first week for continuing students, or the student will be administratively withdrawn from the College. Students who post week 10 attendance and then stop attending or fail to meet the attendance requirements during or after week 10 will receive the grade earned at the end of the quarter, which may result in academic probation, an administrative withdraw, or academic dismissal from the college.
The student gives notice of the intent to withdraw from the College by contacting the Campus Dean/Director of Nursing or designee in person, in writing, by e-mail, or by phone. Withdrawals initiated with a last date of attendance up through the end of week 8 will earn a grade of “W”; a grade of “W” has no effect on cumulative grade point average. Withdrawals initiated with a last date of attendance after week 9 will receive the grade earned at the end of the quarter. Failure of a course may result in the student being placed on academic probation or being academically dismissed. The withdrawal will not supersede academic probation or academic dismissal. Withdrawal from the College may require funds to be returned to the U.S. Department of Education.
Single Course Drop Policy
Students may drop from one or more individual course(s) up through the end of week 9 of the quarter and will receive a grade of “W”. Students must meet with their Campus Executive Director or designee to complete a Course Drop form. A grade of “W” has no effect on cumulative grade point average, but does impact pace of progression and maximum timeframe. Students must post attendance to be eligible for a course drop.
Students that drop all courses within a quarter will be considered withdrawn from the College.
Students must successfully repeat any dropped course prior to progressing in the program. Students may be required to audit additional courses when repeating a dropped course. Please refer to the Repeat Policy for more information.
Audit Policy
Students interested in auditing a course must receive approval from the Medical Assisting Coordinator or the Campus Dean/Director of Nursing or designee. Depending on the course, there may be associated lab/material fees charged to the student. Students repeating a course may also be required to audit an additional course(s). Depending on the course, there may be associated lab/material fees charged to the student. Audit courses are added to the student schedule and appear on the academic transcript. Audit courses do not count as attempted or earned credits, or apply to the CGPA for SAP purposes.
Students required to audit a course due to the Repeat Policy are subject to all applicable attendance policies. If the student is subject to an administrative course withdrawal from an audit course, the repeating course, and any other associated audit course, will also be subject to the administrative course withdrawal regardless of that course’s attendance.
Re-entry Policy
A former student who has been withdrawn, voluntarily or administratively, may apply to the College for reentry to his or her previous program. The former student must satisfactorily demonstrate that the barriers that prevented him or her from completing the program during the previous enrollment have been resolved, and there is reasonable probability that he or she can complete the program of study within the maximum allowable timeframe. Applicants seeking re-entry should contact the Campus Manager prior to the start of the re-entry term. All re-entry requests are due by the end of week 9, prior to the re-entry term. Students withdrawn for more than two quarters may be required to restart the program.
Former students approved for re-entry are required to sign a new enrollment agreement, which lists the current curriculum, current tuition, fees, term of enrollment, and other required disclosures. Former students approved for re-entry must meet all admissions requirements to his or her program in effect at the time of re-entry. In addition, they may be required to complete a new background check in accordance with the policy in effect at the time of re- entry. The College reserves the right to deny re-entry to any former student that carries an unpaid balance from his or her previous enrollment. Re-entry is not guaranteed and is dependent upon previous academic history, space, and availability.
Students previously dismissed pursuant to the College’s academic dismissal policy and seeking reinstatement to the same program should refer to the Reinstatement Policy.
Students previously dismissed pursuant to the College’s academic dismissal policy and seeking entry to a different program should refer to the Admissions Policy.
Reinstatement Policy
Students previously dismissed pursuant to the College’s academic dismissal policy and seeking entry to a different program should refer to the Admissions Policy.
Students who have been academically dismissed and are attempting to re-enter in the same program may seek reinstatement by submitting the Request for Reinstatement form to the Medical Assisting Coordinator or the Campus Dean/Director of Nursing or designee. Supporting documentation may be required. All requests for reinstatement will be reviewed by the College’s Reinstatement Committee. Students will be notified in writing of the Committee’s decision. The Committee’s decision is final and cannot be appealed. Reinstatement is not guaranteed.
The Reinstatement Committee will meet twice per quarter. The Week 9 meeting is for students who were academically dismissed prior to the previous quarter. The Week 13 meeting is for students who were academically dismissed in the previous quarter. Those requesting reinstatement should contact their campus for request deadlines.
Students granted reinstatement will be placed on Academic Probation if their cumulative grade point average is below the required 2.0. Students granted reinstatement must follow all policies in effect at the time of the reinstatement. Reinstated students may be required to sign a new enrollment agreement, which lists the current curriculum requirements, tuition, fees, term of enrollment, and other required disclosures. In addition, reinstated students may be required to complete a new background check in accordance with the policy in effect at the time of reinstatement. A reinstated student may also be required to make a payment toward their balance to be registered.
Students who have been dismissed due to a Student Code of Conduct violation are prohibited from being on College property and are not eligible for reinstatement or admission to any other program.